Incorporation/Bylaws: Difference between revisions
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=== Section 2 - Term Lengths === | === Section 2 - Term Lengths === | ||
Officers shall be elected by majority vote of the | Officers shall be elected by majority vote of the board present at the annual meeting for the term of two years. | ||
=== Section 3 - Term Start === | === Section 3 - Term Start === | ||
Revision as of 20:20, 26 May 2014
LIBRENEWS FOUNDATION BYLAWS
Article I ~ Name
The name of this corporation/(hereinafter referred to as the Foundation) shall be LibreNews Foundation.
Article II ~ Purpose
The purposes of the Foundation shall be to:
- to create the best sources for independent, not-for-profit journalism
- to create a forum where people can discuss, and review any topic
- to be an advocate for freedom of press, freedom of speech, and digital rights
- to help promote awareness of issues and challenges facing the aforementioned items.
- to provide a legal basis for member sites which promote the purposes of the Foundation
Article III ~ Membership
At the time of incorporation, the Foundation shall have no members.
Article IV ~ Member Sites
Section 1 - Definition
Member Sites are semi-autonomous organizations that exist to promote the goals and objectives of the Foundation. Member sites operate under a charter ratified by the Board of Directors. Such objectives shall be in line with the purposes of the Foundation.
Section 2 - Creation of a Member Site
Member Sites may be created directly by the Board of Directors. Alternatively, a petition may be lodged with the Secretary within ten (10) days before the next meeting to incorporate an independent organization as a member site of the Foundation.
Section 3 - Member Site Charter
Each Member Site shall draft and present the Board of Directors with a charter that define their operational procedures, and specific objectives. This charter shall include the following
- Name of the member site
- Specific objectives of the member site
Section 4 - Division of Income
A member site may raise funds via any means legal within the State of New Hampshire, and in accordance with both its charter and these bylaws. Money raised by a member site shall be deposited in an account designated by the Treasurer, and be divided in the following matter
- 10% of incoming funds shall be placed in account designated as "petty cash", for a member site to use freely
- 10% of incoming funds shall be placed in the main account for the Foundation, to provide funding for Foundation activities
- The remaining 80% shall be placed in trust between a member-site and the Foundation
The division of funds may be changed via agreement between the Board of Directors, and the operating staff of a Member Site.
Section 5 - Trust Funds
Each site's trust fund is money that set aside for the use of the Member Site that raised it. Funds in trust are reserved for the member site that raised it, but the Board of Directors may, at their discretion, leverage funds against trust accounts for the benefit of the Foundation of the whole. Staff from a member site may request access to funds in their trust for any purpose by submitting a request to the Secretary.
Requests may be one-time (i.e. purchase order), or in perpetuity (i.e., hosting expenses, employee salaries), and shall be submitted within ten (10) days to the Treasurer before the next meeting. Assuming available funding, requests shall be approved unless there is a legal, pressing, or overwhelming reason(s) for such a request to be denied.
Section 6 - Employment by Member Sites
Member sites may, if they choose, to hire full or part time employees to conduct work for said site. The Operating Staff of a Member Site must submit an request for a paid position to the Secretary and Treasurer with the position name, description, and maximum expected expense that said site is willing to pay for said position. A Member Site must have funds available to cover the position through a combination of their trust fund, and petty cash.
Upon receiving a request, funds shall be transferred to the Foundation's account, and the Foundation shall open a hiring requestion for the position, prudent to all rules and regulations in the State of New Hampshire, and the United States Department of Labor. The Foundation, in accordance with the Member Site shall select a candidate, and make an offer of employment on behalf of a member site. A Member Site may withdraw their request for a paid position at any time; the Foundation shall return funds withdrawn from a member site within one (1) week of the position being withdrawn.
Member sites may include paid employees within their organizational charts as they see fit. Employees of a member site are employees of the Foundation for all intents and purposes, and subject to same standards of behaviour of any volunteer of the organization. All Employees are subject to these bylaws, as well as the charter of the member site which sponsored their employment.
Section 7 - Dissolution
Article V ~ Board of Directors
Section 1 - List of Offices
The officers of this association shall be:
- President
- Vice-President
- Secretary
- Treasurer
Section 2 - Term Lengths
Officers shall be elected by majority vote of the board present at the annual meeting for the term of two years.
Section 3 - Term Start
The term of officers so elected shall begin with the next meeting following the annual meeting, and shall continue until their successors are elected.
Section 4 - Vacancies
A vacancy in any office shall be filled for the remainder of the term through appointment by the remaining officers, pending ratification by the membership at the next meeting.
Section V ~ Duties of Officers
President: The President shall facilitate all meetings for the membership.
The President shall serve as the primary channel of communication with the librarian and the library trustees.
The President shall facilitate the appointment of committees and ensure that the goals and purposes of the membership are realized.
The President shall be an ex-officio member of all committees.
The President shall have the power to pursue resources, pending ratification by the membership.
Vice-President/President-elect: The Vice-President/President-elect shall act in the capacity of the President in the President’s absence.
The Vice-President/President-elect shall share leadership responsibilities with the President in preparation for a smooth transition of leadership from year to year, and shall become President of the association at the end of the previous President’s term.
Secretary: The Secretary shall record attendance, take the minutes of all meetings, and maintain a file of meeting minutes for reference at future meetings.
The Secretary shall conduct necessary correspondence for the association.
Treasurer: The Treasurer shall be responsible for the collection, safekeeping, and disbursement of all funds and assets.
The Treasurer shall keep and maintain financial records of all financial transactions of the organization.
The Treasurer shall submit a financial accounting of the association’s transactions and financial status at the annual meeting and at other times when requested.
The Treasurer shall prepare any necessary documents for the IRS and the NH Attorney General related to the finances of the association.
Article VI ~ Meetings
Section 1. Meetings of the Foundation shall be held twice annually unless otherwise voted on by the membership.
Section 2. Business can be conducted if a quorum is present. A quorum shall be defined as no fewer than three (3) members.
Section 3. Special meetings of the association may be called at any time by the President or by two officers of the association, with proper notification of the membership.
Section 4. The membership shall be notified of all meetings by e-mail, at least ten (10) business days before the meeting date.
Article VII ~ Funds and Liability
Section 1. All funds shall be deposited to the account of the LibreNews Foundation and shall be disbursed by the Treasurer as authorized by the President, acting on behalf of the membership.
Section 2. Adequate records of accounts shall be maintained by the Treasurer.
Section 3. No member of the association shall be liable except for unpaid dues, and no personal or financial liability shall in any event be attached to any member of the association in connection with any of its undertakings.
Section 4. No part of the funds from the association shall benefit any individual of the association, except that the association may pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes of the association.
Section 5. Upon the dissolution of the association after paying or making provisions for the payment of the liabilities of the association, any remaining assets shall be disbursed in accordance with Article 4 of the Articles of Agreement.
Section 6. The fiscal year shall be January 1 through December 31.
Article VIII ~ Amendments
These bylaws may be amended, with ten days’ prior notice, at any meeting of the association, by a majority vote of the board of directors.