Difference between revisions of "Incorporation/Bylaws"

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(Article VII ~ Funds and Liability)
(Article VII ~ Funds and Liability)
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Such records shall be posted at the next meeting of the Foundation, and shall be available for public viewing.
 
Such records shall be posted at the next meeting of the Foundation, and shall be available for public viewing.
  
=== Section 3 - Use Of Funds ===
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=== Section 3 - Trust Funds ===
No part of the funds from the association shall benefit any individual of the Foundation, except that the association may pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes of the Foundation.
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Should the Foundation's primary account be unable to cover costs and expenses, the Board of Directors may use money within Member Site's Trust Funds for the Foundation's operating expenses. The President shall notify all member sites in advance before Trust Funds are leveraged, with accounting how much shall be used, and for what reasons. The Treasurer shall transfer money within ten (10) days from the notification.
  
 
=== Section 4 - Fiscal Year ===
 
=== Section 4 - Fiscal Year ===

Revision as of 22:14, 26 May 2014

LIBRENEWS FOUNDATION BYLAWS

Article I ~ Name

The name of this corporation/(hereinafter referred to as the Foundation) shall be LibreNews Foundation.

Article II ~ Purpose

The purposes of the Foundation shall be to:

  • to create the best sources for independent, not-for-profit journalism
  • to create a forum where people can discuss, and review any topic
  • to be an advocate for freedom of press, freedom of speech, and digital rights
  • to help promote awareness of issues and challenges facing the aforementioned items.
  • to provide a legal basis for member sites which promote the purposes of the Foundation

Article III ~ Membership

At the time of incorporation, the Foundation shall have no members.

Article IV ~ Member Sites

Section 1 - Definition

Member Sites are semi-autonomous organizations that exist to promote the goals and objectives of the Foundation. Member sites operate under a charter ratified by the Board of Directors. Such objectives shall be in line with the purposes of the Foundation.

Section 2 - Creation of a Member Site

Member Sites may be created directly by the Board of Directors. Alternatively, a petition may be lodged with the Secretary within ten (10) days before the next meeting to incorporate an independent organization as a member site of the Foundation.

Section 3 - Member Site Charter

Each Member Site shall draft and present the Board of Directors with a charter that define their operational procedures, and specific objectives. This charter shall include the following

  • Name of the member site
  • Specific objectives of the member site

Section 4 - Division of Income

A member site may raise funds via any means legal within the State of New Hampshire, and in accordance with both its charter and these bylaws. Money raised by a member site shall be deposited in an account designated by the Treasurer, and be divided in the following matter

  • 10% of incoming funds shall be placed in account designated as "petty cash", for a member site to use freely
  • 10% of incoming funds shall be placed in the main account for the Foundation, to provide funding for Foundation activities
  • The remaining 80% shall be placed in trust between a member-site and the Foundation

The division of funds may be changed via agreement between the Board of Directors, and the operating staff of a Member Site.

Section 5 - Trust Funds

Each site's trust fund is money that set aside for the use of the Member Site that raised it. Funds in trust are reserved for the member site that raised it, but the Board of Directors may, at their discretion, leverage funds against trust accounts for the benefit of the Foundation of the whole. Staff from a member site may request access to funds in their trust for any purpose by submitting a request to the Secretary.

Requests may be one-time (i.e. purchase order), or in perpetuity (i.e., hosting expenses, employee salaries), and shall be submitted within ten (10) days to the Treasurer before the next meeting. Assuming available funding, requests shall be approved unless there is a legal, pressing, or overwhelming reason(s) for such a request to be denied.

Section 6 - Employment by Member Sites

Member sites may, if they choose, to hire full or part time employees to conduct work for said site. The Operating Staff of a Member Site must submit an request for a paid position to the Secretary and Treasurer with the position name, description, and maximum expected expense that said site is willing to pay for said position. A Member Site must have funds available to cover the position through a combination of their trust fund, and petty cash.

Upon receiving a request, funds shall be transferred to the Foundation's account, and the Foundation shall open a hiring requestion for the position, prudent to all rules and regulations in the State of New Hampshire, and the United States Department of Labor. The Foundation, in accordance with the Member Site shall select a candidate, and make an offer of employment on behalf of a member site. A Member Site may withdraw their request for a paid position at any time; the Foundation shall return funds withdrawn from a member site within one (1) week of the position being withdrawn.

Member sites may include paid employees within their organizational charts as they see fit. Employees of a member site are employees of the Foundation for all intents and purposes, and subject to same standards of behaviour of any volunteer of the organization. All Employees are subject to these bylaws, as well as the charter of the member site which sponsored their employment.

Section 7 - Dissolution

Article V ~ Board of Directors

Section 1 - List of Offices

The officers of this association shall be:

  • President
  • Vice-President
  • Secretary
  • Treasurer

Section 2 - Term Lengths

Officers shall be elected by majority vote of the board present at the annual meeting for the term of two years.

Section 3 - Term Start

The term of officers so elected shall begin with the next meeting following the annual meeting, and shall continue until their successors are elected.

Section 4 - Vacancies

A vacancy in any office shall be filled for the remainder of the term through appointment by the remaining officers, pending ratification by the membership at the next meeting.

Section V ~ Duties of Officers

President

The President shall be responsible for the following:

  • serve as the primary channel of communication with the Foundation and Member Sites.
  • facilitate the appointment of committees and ensure that the goals and purposes of the Foundation are realized.
  • have the power to pursue resources, pending ratification by the board of directors.

Vice-President

The Vice-President shall act in the capacity of the President in the President’s absence.

Secretary

The Secretary shall be responsible for the following:

  • record attendance, take the minutes of all meetings, and maintain a file of meeting minutes for reference at future meetings.
  • conduct necessary correspondence for the Foundation
  • receive all petitions and notices from the general public and member sites to be discussed during the next meeting

Treasurer

The Treasurer shall be responsible for the following:

  • collection, safekeeping, and disbursement of all funds and assets
  • keep and maintain financial records of all financial transactions of the Foundation.
  • keep records of all Member Site accounts.
  • submit a financial accounting of the association’s transactions and financial status at the montly meeting and at other times when requested.
  • assist any necessary documents for the IRS and the New Hampshire Attorney General related to the finances of the association.

Article VI ~ Meetings

Section 1 - Frequency

Meetings of the Foundation shall be held monthly unless otherwise voted by the board of directors.

Section 2 - Quorum

Business can be conducted if a quorum is present. A quorum shall be defined as 2/3rds of officers with voting powers.

Section 3 - Special Meetings

Special meetings of the association may be called at any time by the President or by two officers of the Foundation, with proper notification.

Section 4 - Open/Closed Meetings

Meetings shall be open to the public unless voted otherwise by the Board of Directors. Closed meetings shall only be used to discuss confidential or sensitive information related to Foundation business, or when public disclosure is against the Foundations best interest. Meetings may be closed by majority vote.

Section 5 - Notification

Meeting dates shall be posted publicly, on the Foundation's web site, at least ten (10) business days before the meeting date.

Article VII ~ Funds and Liability

Section 1 - Receivership of Funds

Funds received to the Foundation via a Member Site shall be divided as per the Member Site section of these bylaws. The Treasurer is responsible that funds are properly divided between the Foundation's account, and those of each Member Site.

Section 2 - Records

Adequate records of accounts shall be maintained by the Treasurer. Records shall include (but not be limited to):

  • Total Funds Received
  • Balance of Member Site Accounts, and trusts
  • Balance of Foundation Accounts
  • Expected expenses (including recurring and one-time)

Such records shall be posted at the next meeting of the Foundation, and shall be available for public viewing.

Section 3 - Trust Funds

Should the Foundation's primary account be unable to cover costs and expenses, the Board of Directors may use money within Member Site's Trust Funds for the Foundation's operating expenses. The President shall notify all member sites in advance before Trust Funds are leveraged, with accounting how much shall be used, and for what reasons. The Treasurer shall transfer money within ten (10) days from the notification.

Section 4 - Fiscal Year

The fiscal year shall be January 1 through December 31. The fiscal year may be changed by the Board of Directors without amending these bylaws.

Article VIII ~ Amendments

These bylaws may be amended, with ten days’ prior notice, at any meeting of the association, by a majority vote of the board of directors.