The Editing Process
The editing process describes those actions taken to edit a submission received from a community member into a suitable format for release as a story. Some of these actions are typical of any editing process (e.g. spell checking, reformatting etc) but other actions are less obvious, especially to the new or inexperienced editor. This section aims to assist those new to the editing process to find their feet and help them gain experience. However, there are probably as many ways to edit a submission as there are editors; this section only describes one method which has been proven over time to work but do not feel that you must follow this guide slavishly if you have a better system that works for you.
The standard of submission can vary greatly from a title and a single URL link, to one which requires the minimum of effort on the part of the editor to prepare it for publication. Despite the Submission Guidelines, peoples' abilities differ and some are reluctant or unable to allocate sufficient time to fully prepare a submission. Nevertheless, it is the editor's responsibility to try to make a story out of what is given. In some cases this will prove to be impossible but, in the majority of instances, there will be enough to get the editor started although significantly more work will be necessary before a finished story is finally realised. Conversely, there may not be enough time for the editor to complete all the research necessary and (s)he must decide to hold the submission until sufficient time is available or delete the submission and move on to something more reasonable to work with.
Setting Up Your Computer
The editing process revolves around 2 lists: the Submission List and the Story List. When you have received your editor permissions on the system, you will notice that whenever you log on to the site that you have an additional menu bar at the top of the page. I recommend that, if you have a browser that supports tabbed windows, you open 3 separate tabs. The first should be the site front page, the second the Submission List and the third the Story List.
Having the front page visible allows to you keep an eye on how the stories are being released. However, for the editing task it is not strictly necessary so you can omit it if you find it interferes with your work. You might also want to keep an eye on at least the #staff channel on IRC because any problems that arise will be flagged up on here in the first instance. Have the #editorial channel ready somewhere as well, if you can manage it. You will now realise that, for everything to work perfectly you need to keep an eye on mulitple windows. Often this is impractical - you simply have to do the best that you can. Ideally, there will be more than one editor active at any time so you can share the responsibilities between you. At other times you will be concentrating on one specific window and you will have to decide when to quickly shift to other displays to keep an eye on things. For the new or inexperienced editor - just concentrate on the editing task and leave others to take care of the rest. As you become more comfortable in your new role you will naturally begin to switch around from time to time.
The Submission List is exactly what it says - it lists all the submissions that have been received but not yet processed into stories. The list is in chronological order with the oldest story at the top. Each submission has a number of fields associated with it. Currently, they are:
- A comment field. This can be used by editors to keep notes on the story either for yourself or to inform other editors about something you might have discovered about the story (i.e. link not working, or a story that is best kept to be released at a specific time e.g. weekend or specific holiday)
- A drop-down list widget that allows a submission to be tagged as Back, Hold or Quik. [TODO Find out what they each mean/do]
- A drop-down list widget that allows selection of the Main Page or All Sections. [TODO Find out what they each mean/do]
- A selection box that enables each submission to be individually selected for a subsequent action to be applied.
- The date and time that the submission was received.
- The title provided by the submitter. Clicking this hyperlink selects the submission for editing.
- The nick of the submitter, his/her karma in brackets, and a contact email if it was provided.
Below the list of submissions are 5 buttons with the following labels and functions:
- Update - Updates the comment fields on each of the submissions whose selection box is ticked.
- Delete - Delete each submission whose selection box is ticked. Warning - this is permanent and immediate, care should be exercised when using the Delete function.
- Merge - Merge the selected submissions in to one story. This is useful when similar but not identical stories are submitted on a specific news item.
- Select All - Select all submissions.
- Select None - Deselect all submissions.
The Story List is a list in reverse chronological order showing stories that have been published or are waiting to be published. The display is colour-coded. When a story is released by, say Editor A, it will appear in the list according to the date and time specified during the editing process. It will appear in a yellow colour to Editor A, but to all other editors it will appear in red. This indicates that the story has only been seen by the originating editor and that it has not been checked by a second editor. Wherever possible, stories are to be seen by at least 2 editors before they reach their release time. Once a second editor (Editor B) has viewed it and pressed the 'Update' button the story colour code will change to green for all editors. The action of editing or checking a story is known as a 'Sign Off'. A story opened from the Story List will show the 'Sign Off' information on the screen on the right hand side of the display. In our example, the first sign off will be Editor A and the second sign off will be Editor B. There is no limit to the number of editors who can view a story or make corrections to it and a history of changes will be maintained in the Sign Off information. Stories that have been placed in the list but have been stopped from release are coloured grey.
The format of each line in the Story List is as follows:
- List Index. As the stories progress down the list their index number will change according to their relative position.
- Title. The title is not necessarily the same as that suggested by the submitter. An editor can change the title at any time during the editing process. The title is also a hyperlink which allows the story to be opened for further editing either before or after story release. This is useful when an error is discovered in a released story and it is felt that editing is necessary. However, changes should be done only when necessary because they could affect the meaning and usefulness of comments that have been made to the story by the community.
- Originating Editor.
- Topic. Stories can be can be allocated to one or more Topic groups. Only the first topic group is displayed in the Story List.
- Nexus. Currently, all stories are released on the Main Page nexus however, it is possible for different nexuses to be used.
- Page Hits. [TODO Confirm this!]
- Comment Count. The count is only useful after the story has been released. It indicates the number of total comments but does not differentiate between good and bad comments.
- Release Date/Time.